Most of our Websites’ functionality can be used without revealing any personal information, though for some specific features or services personal information may be required. If you do not use these specific features or services on the Website, then the only information we collect will be “Non-Personal Information” (i.e., information that is not traceable back to you and cannot be used to identify you). Non-Personal Information includes information such as the web pages that you have viewed. In order to access certain features and benefits on our Website, you may need to submit “Personally Identifiable Information” (i.e., information that can be traced back to you). Personally Identifiable Information can include information such as your name, home address, telephone number, and email address. You are responsible for ensuring the accuracy of the Personally Identifiable Information you submit to Docs In Progress. Inaccurate information may affect your ability to use the Websites, the information you receive when using the Websites, and our ability to contact you. For example, your email address should be kept current because that is one of the primary manners in which we communicate with you.
When you sign up on the Site or send a message on the Site, your personally identifiable information, including your email, will automatically be added to our mailing list.
What You Consent to by Using Our Websites
What Information We Collect
We gather two types of information about users through the Websites:
1. Non-Personal Information. When users come to our Websites, we may track, collect and aggregate Non-Personal Information indicating, among other things, which pages of our Website were visited, the order in which they were visited, and which hyperlinks were “clicked.” Collecting such information may involve logging the IP address, operating system and browser software used by each user of the Websites. Although such information is not Personally Identifiable Information, we may be able to determine from an IP address a user’s Internet Service Provider and the geographic location of his or her point of connectivity.
You should be able to control how and whether Cookies will be accepted by your web browser. Most browsers offer instructions on how to reset the browser to reject Cookies in the "Help" section of the toolbar. If you reject our Cookies, certain of the functions and conveniences of this Websites may not work properly, but you do not have to accept our Cookies in order to productively use many functionalities of the Websites.
a. Updates. Docs In Progress may offer you the ability to receive updates, such as newsletters, press releases, or upcoming program offerings either via email or another subscription service such as Facebook or Twitter. In order to subscribe to these services, you may be required to provide us with Personally Identifiable Information such as your name, email address and zip code. You have the option to opt out of updates at any time by changing your subscription.
b. Donations. When making donations on our Websites, you are required to provide Personally Identifiable Information such as your name, address, Billing Information and email address. We do not have access to credit card information you may provide the merchant account which handles these transactions.
c. Forums. Docs In Progress may offer various public forums on the Websites (collectively, the “Forums”) such as a blog, video channels, and listservs. In order to participate in the Forums, you may be required to register with us and/or provide us with Personally Identifiable Information such as your name and email address.
d. Work with Docs In Progress. In order to work with Docs In Progress as an employee, contractor, board member, intern, or volunteer, you are required to provide us with Personally Identifiable Information such as your name, address, phone number, email address and resume. In order to be considered for a position, you are required to complete an on-line form which provides us with Personally Identifiable Information, such as your name, email address and city/state of residence.
f. Participation in Contests, Sweepstakes, and Other Promotions. From time to time, Docs In Progress may offer you the opportunity to participate in a contest, sweepstakes, or other promotion on or through the Websites. If you desire to participate in any such contest, sweepstakes, or other promotion, you will be asked to provide us with certain information necessary to conduct such contest, sweepstakes, or other promotion. This information may include, among other things, your name, age, mailing address, email address, and phone number.
g. Communications with Docs In Progress. We may receive Personally Identifiable Information when you send us an email message or otherwise contact us.
How We Use the Information
Please take some time to familiarize yourself with the different ways Docs In Progress uses the information that we gather.
1. Non-Personal Information. We use Non-Personal Information in aggregate form to build higher quality, more useful services by performing statistical analyses of the collective characteristics and behavior of our users, and by measuring demographics and interests regarding specific areas of our Website.
a. Updates. We use Personally Identifiable Information collected when you sign-up for our various email or update services to send you the videos and messages that you request us to send. We may also archive this information and/or use it for future communications with you. While we may incorporate paid advertising into updates or our website, we do NOT sell or share our contact list with entities outside of Docs In Progress.
b. Forums. We use Personally Identifiable Information collected during your use of the Forums to facilitate your use of the Forums. In addition we may publish this information either on the Websites and/or in other publications. We may also archive this information and/or use it for future communications with you and/or your designee(s).
c. Donations. We use Personally Identifiable Information collected when you make a donation on our Websites to process your donation (either directly or though our providers), and we may also archive this information and/or use it for future communications with you. For donations made directly to Docs In Progress or to one of our fiscal sponsorees, you will have the option to keep your name, donation amount, and/or contact information anonymous in all records except our internal financial records.
d. Work for Docs In Progress. We use Personally Identifiable Information collected when you apply for a job, contract opportunity, internship, volunteer opportunity, or board service to respond to your application. We may also archive this information and/or use it for future communications with you.
g. Participation in Contests, Sweepstakes and Other Promotions. We use the Personally Identifiable Information that we collect from you when you participate in a contest, sweepstakes, or other promotion through the Websites for processing purposes. Also, we may archive this information and/or use it for future communications with you.
h. Disclosure to Docs In Progress Operations and Maintenance Contractors. Our operations and maintenance contractors sometimes have limited access to your Personally Identifiable Information in the course of providing products or services to us. These contractors may include vendors and suppliers that provide us with technology, services, and/or content related to the operation and maintenance of the Website. Access to your Personally Identifiable Information by these contractors is limited to the information reasonably necessary for the contractor to perform its limited function for us.
Confidentiality & Security of Personally Identifiable Information
Updating or Deleting Your Personally Identifiable Information
We maintain a procedure in order to help you confirm that your Personally Identifiable Information remains correct and up-to-date or choose whether or not you wish to receive material from us or some of our partners.
At any time, you may modify your monthly donation details by clicking on the “Change Subscription Info” link and modifying the applicable information. You may also unsubscribe from certain email communications by clicking on the “Unsubscribe” link in those emails. Keep in mind, however, that there will be residual information that will remain within our databases, access logs and other records, which may or may not contain your Personally Identifiable Information.
If you have any privacy-related questions or unresolved problems, you may contact Docs In Progress using the information provided below.
Protecting Children’s Privacy
Docs In Progress strongly believes in protecting the privacy of children. In line with this belief, we do not knowingly collect or maintain Personally Identifiable Information on our Websites from persons under 13 years of age without verified parental consent (such as registration for our youth programs). We will take appropriate steps to delete any Personally Identifiable Information of persons less than 13 years of age that has been collected on our Website without verified parental consent upon learning of the existence of such Personally Identifiable Information.
Maryland State Privacy Laws
Maryland has several laws that work to protect online privacy. For example, the Maryland Consumer Protection Act (http://www.peoples-law.org/node/508) protects consumers from unfair and deceptive acts and practices, whether they occur online or offline. This law generally prevents companies from hiding important facts or falsely representing the facts related to consumer goods, services, property, or credit in Maryland. If you think someone is violating your rights under this law, you can call the Attorney General's Consumer Protection Division Hotline at (410) 528-8662 or 1 (888) 743-0023. You may file a complaint at https://www.oag.state.md.us/Consumer/complaint.htm. If you have been damaged, you also have the right to sue the company that violated your legal rights in court. Maryland law also requires that certain sensitive personal identifying information, such as your Social Security number, must be kept securely. The Maryland Personal Information Protect Act (https://www.oag.state.md.us/idtheft/businessGL.htm) requires that this information must be reasonably protected. This law also provides guidelines for letting you know if there has been a "data security breach," which means that your information was exposed to someone without permission to see it.
Contacting Docs In Progress
Docs In Progress
8700 1st Avenue
Silver Spring, MD 20910
By email: contact AT docsinprogress DOT org
Revised January 6, 2016